ENC conference room reservation system | Conference management system | Meeting reservation system

1. Development background

Based on the manual management of conference rooms by many large and medium-sized enterprises, the conference rooms on each floor are free-the reservation status cannot be known in time. In order to further standardize the use / reservation management of conference rooms and avoid resource conflicts. The ENC-MEETING conference room management system based on the B / S structure independently developed by our company, users only need to know the current status and reservation status of each conference room at any time through the Internet, which improves the utilization rate of the conference room and saves meetings Organizer's time.

2. System structure

The ENC-MEETING conference room management system is based on the PHP architecture and uses the B / S system developed in PHP language. The database uses MYSQL SERVER. The system supports both Windows and Linux operating system platforms. And high maintainability. Due to the flexible technical architecture, the system can meet the requirements of the conference system and realize information docking with other business systems in use.

The system uses B / S architecture. The system platform includes the conference room management system, database server, information distribution system, and client. Use IE browser for management operation; support mobile phone browser terminal reservation-cancel conference room.

The ENC-MEETING conference room management system can be perfectly combined with the E-BOX information publishing system. Real-time dynamic display of conference progress on the monitor at the entrance of the conference room.

3. System advantages

The ENC-MEETING conference management system is developed using the B / S architecture and is applied on the corporate intranet and the Internet as a thin client. Compared with other products, it has the following characteristics:

3.1 Technology leadership

The ENC-MEETING conference management system and the E-BOX information publishing system are perfectly combined. The information of the conference room can be dynamically transmitted to the display screen at the entrance of each conference room in real time through the information publishing platform. The management interface is integrated, just log in Can realize the comprehensive management of 2 sets of systems.

The system also supports WINDOWS / LINUX cross-platform operation, and provides two versions of WINDOWS / LINUX server. The information release system is compatible with C / S and B / S two architectures. The PHP environment supports an efficient memory management mechanism, resulting in more efficient memory and usage, and faster running speed.

The ENC-MEETING conference management system uses the B / S system developed by php language. The database uses MYSQL SERVER, which has excellent portability, versatility, ease of use and high maintainability. Due to the flexible technical architecture, the system can meet the requirements of the conference system and realize information docking with other service systems in use.

3.2 Flexible user rights control

The user control of the ENC-MEETING conference management system consists of four parts: role, authority, user and user group. Roles correspond to permissions, users correspond to user groups, and user groups correspond to roles. No matter how users change, they will not cause confusion in permission control, making user rights management safe and secure.

3.3 Support SMS and email notification

The ENC-MEETING conference management system and mobile technology are fully integrated, and once the conference is confirmed, SMS and email notifications will be sent to the participants in advance to avoid absences and lateness, which can effectively improve the efficiency of conference execution.

3.4 Overall allocation of conference resources

In the actual operation of the enterprise, sometimes there is a phenomenon of conflicting conference resources. In the past, once different conference groups used the same conference resources at the same time, such as holding meetings in the same conference room at the same time, the result caused unnecessary Embarrassment. The ENC-MEETING conference management system fully takes this into consideration. When applying for conference resources, it judges the usage time of the conference room. If there is a situation of using the conference room at the same time, the applicant will be reminded to perform relevant processing.

3.5 System Security

Security is a very important part of the information system of enterprises and institutions, especially important meetings. Once the content of the meeting is leaked, it will have a very serious impact on enterprises and institutions.

The ENC-MEETING conference management system guarantees the security of the system from three aspects:

User authentication security

Using PHP encryption verification method, all pages require authorization before they can be accessed;

Each user corresponds to their own role, and each role has its own operating authority;

Do not allow the existence of the same user name to eliminate counterfeit authorization;

The user password is encrypted with MD5 to ensure the security of the password in plain text;

Business and network security

Non-participants are not allowed to view the meeting content and attachments;

All pages are input for SQL injection verification to prevent illegal execution of system instructions;

SSL and certificate verification can be used to protect the security of information transmission;

Data Security

Adopt B / S architecture to prevent direct physical connection between database server and client;

The database can set its own strategy for regular backup to reduce the loss of catastrophic failure;

Log in with a proprietary database account to limit the scope of data access;

4. Function introduction

4.1 Function module introduction

The whole system is divided into three major modules: resource management, conference management, and usage statistics. The resource management module is divided into 5 sub-modules: floor management, conference room management, user management (department and personnel), and other resource management. Conference management is divided into There are 4 sub-modules for conference application, my application, conference room approval, conference query, etc. The usage statistics module is divided into 2 sub-modules such as conference statistics and billing management.

4.2 Main function description

4.2.1 User management

Add, modify, delete users, user rights control, divided into two basic rights of administrators and ordinary users. User permissions can be selected modularly.

4.2.2 Meeting room management

The functions of adding, deleting, managing, modifying, and querying conference room information.

4.2.3 Floor management

Add, delete, manage, modify, and query floor information. Can add information such as floors, floor managers, service personnel, etc.

4.2.4 Other resource management

The functions of adding, deleting, modifying and querying conference room resource information.

4.2.5 Participants and department management

Add, delete, modify, and query information of participants. Departmental management of participants. User information can be imported from the 2003 SERVER AD domain.

4.2.6 Room reservation

The chart form represents the free and occupied time of the conference room. The user completes the reservation work by directly clicking on the pre-determinable time grid on the Internet, and can also click on the scheduled time grid (ie blue) to view the reservation information.

4.2.7 Meeting approval

The administrator can approve and allocate the conference room application order submitted by the user to arrange some important and urgent meetings. The result of approval can be sent by mail or

4.2.8 Conference room inquiry

Query the current status of the conference room by floor, conference room name, time period, approval results, etc.

4.2.9 Usage statistics and billing information

Statistics on the utilization rate of conference rooms, the utilization rate of departments, the utilization rate of various resources, etc. The statistical results are displayed in a histogram.

The system provides a billing function, which can be calculated according to the additional resources used in each meeting. After each meeting,

5. Conference room signage system management

It is perfectly combined with the E-BOX information publishing system to realize the management of the signage at the entrance of the meeting room. The display screen at the entrance of the meeting room automatically displays the progress of the meeting room.

The automatic display status is divided into the conference and the conference idle, the conference content of the conference is displayed during the conference, and the conference day information of all conference rooms is displayed during the conference idle phase.

The SMS and email notification functions make it easy to implement whenever and wherever possible, so that resources can be fully utilized.

The chart format shows the free and occupied time of the meeting room, at a glance, so that you can meet in the limited meeting room resources without meeting conflicts and time.

The system provides excellent development interfaces to facilitate seamless integration with the company's existing conference management system or other information systems, so that the company's information resources are unified and fully displayed.

User information in the AD domain can be imported to share users with AD domain users.

Perfect integration with third-party platforms such as OA.